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Why are Computer Applications Important for Business?

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Why are Computer Applications Important for Business?

Edited By Team Careers360 | Updated on Sep 10, 2023 12:11 PM IST | #Computer Applications

Computers and adapting to the digital age have become a must-have for businesses of almost all sizes. Thanks to the rapid expansion of technology and the introduction of computer applications in businesses. Most important business functions such as banking, finance, team communication and management, data storage, and even business automation. In India, over the last 35 years, companies have begun to realise how important computer applications for business are for driving business growth. That is how the importance of online computer application certificate courses has risen over time.

Why are Computer Applications Important for Business?
Why are Computer Applications Important for Business?

Some people might be under the impression that only those who have graduated in this field and hold major degrees like Bachelors in Computer Application, can have the desired skill sets. However, it is not true and definitely not limited to holding a fancy degree. In the present time, one can find a number of computer application in business with computer applications certificates while surfing the internet like computer applications certificate courses in System Administration, computer applications certificate courses in Oracle DBA, and many more with basic 10+2 eligibility because these skills have now become a necessity. The article has been complied to understand what is computer application in business organisations.

Why are Computer Applications Important for Business?

So, what exactly is it that makes these computers the life support of any business, big or small? Careers360 provides you with a detailed Introduction to computer applications in Business with the following points.

Communication: All the more reasons why there are a number of computer courses available for people, both online computer application course and offline computer application course, to elevate their skills from the comfort of home as it is a must in almost all types of businesses and work today. This states the importance of computer application in communicating with other when one is working from any other location in the world.

All formal communication, whether it’s internal or external, takes place over email, which is done through computers. Some may argue that it can be done through a mobile phone as well but isn’t a phone essentially just a mini computer? Not just emails; today, even meetings and conferences take place on computers. Using communication technology allows businesses to be quicker and more efficient, and this is why we see the importance of computer in business.

Social media is also a big factor in communication - a business that doesn’t communicate with its audience cannot be successful. Almost every brand and every company has a social media account, whether it is on just one platform or all of them. Again, social media requires the use of computers.

Data Management: Manually entering data and managing it, like client accounts and inventory, among other things, is extremely time-consuming. Constantly flipping pages just to realize that what you’re looking for is in some other file - it gets extremely tedious. However, there are several Computer Applications for Business and software for data management where all your stuff stays in the same place and can be found with just a couple of clicks.

Different kinds of data have different kinds of software for them which helps you stay organized. Data management not only includes inventory management and client information but also employee databases, and keeps track of orders and even money. This makes data management a very crucial and important ongoing process for any business. Using software like Tally and Excel, businesses can easily keep track of a variety of different databases without hiring people to manage each database. This in turn helps the company be more efficient and make more profits.

Computers also offer a better work ecosystem which makes it more convenient for different departments to check and keep a tab of data and progress made by other departments which helps the whole company or business stay in constant touch.

Research: Imagine you are doing a Ph.D. in Computer Application. Now, why waste time going through large, possibly outdated books when you can simply find all that you need on the internet, fresh and constantly updating? Research can include a lot of stuff like industry trends, patents, trademarks, potential clients, and competitors via search engines and proprietary databases. Research is crucial as it is the first step a business takes before anything else, from manufacturing to competitive analysis to business expansion. Computer application in business can also help with their research and development programs and help them develop and manufacture better products by analyzing not only their previous versions and their performance in the market but also analyzing competitors and running various simulations which help them save important money, which they can utilize in further development and research.

The computer simulation and operational research also help researchers monitor various aspects all at once which, again, saves valuable time. Companies like Folding are also using crowdsourced computing to develop and propel the research around Covid-19 and various other diseases, forward. This method of saving time, and money and using connectivity and crowd commuting can help businesses expand fast. Another example is Tesla’s AI-powered vehicles where, instead of monthly mechanical visits, the vehicle improves and corrects itself using software updates - this not only helps the company monitor its vehicles but also provides a better user experience to the consumer. Combining computing power with the connectivity of the internet gives businesses and their research and development a very good base to start from, instead of trial and error, which can lead to a lot of wasted money and time.

Finance: In today’s time, most companies forego cash transactions and solely depend on their bank accounts instead. Cheques are also used very little these days as everyone relies on online transactions and money management. Online bank transfers are the norm now, as they are considered safer than cash and cheques. However, this cannot be made possible with a computer as it is online.

Blockchain can also help with faster and cheaper payment options. Computer application in business is especially beneficial for international transactions as the transaction fees are very low. It is also safe and keeps track of all the transactions

Finance also includes keeping track of the company’s budget, expenditures, investments, and returns, as well as the profits or losses the company is making. Again, there are several applications available for each of these activities that can also be linked directly to the company’s bank account to automatically keep track of the in-flow and out-flow.

All of the above-mentioned details used to be noted in files and diaries, which is an extremely strenuous task, especially if it’s a big business. Since the money is coming in and out constantly, it may be a challenge to manually make a note of everything, and there also may be a chance for a transaction to be missed. However, after changing a few settings, a computer can automatically register these transactions and keep a record of everything without any errors.

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Stakeholders: Stakeholders are all the people who contribute to the success or failure of a business. They can include consumers, business partners, investors, employees, and even competitors. It’s always essential to listen to the stakeholders’ feedback or concerns and address them immediately. This kind of speedy service can only be achieved with technology. If the business is an e-commerce platform, for example, and a customer has a question he/she needs answered before purchasing a product, someone must always be available to effectively answer that question. This will also ensure a faster purchase, resulting in faster income.

If a competitor has released a product or a campaign that is boosting their sales, one would want to immediately review it and come up with something similar or better to keep their current customers from switching brands or investors from pulling out their investments. This is possible if a computer is handy nearby. The longer you will take to react, the more money your competitor will make.

Computers allow both the business and its employees to be flexible in how they work. Earlier, the employees had to be physically present at the office to be productive. However, with technology, even if they are homesick, they can just do their job from home. This has also allowed businesses to outsource a lot of work from other companies and individuals, like an advertising or PR firm, or even freelance workers.

Manufacturing: Manufacturing is a very important aspect of running a business, especially if it is a product-centric one. This is how companies create what they will sell, and without the product, there is no business. Manufacturing changed forever when, in 1913, Henry Ford introduced the world to Assembly Lines. Assembly lines made the whole process of manufacturing goods faster, cheaper, and more streamlined. Gradually, other industries also adopted the assembly line approach and, now, after a century it has changed drastically. Robots controlled by computers make the process even more faster and efficient. These computer-controlled robots are present at every step of the manufacturing process, doing all sorts of tasks - from basic lifting to intricate detailed work, and even packaging.

This flexibility and ease of use, combined with the fact that the businesses running these assembly lines could run them for a much longer duration, results in more products in less time. But time and money is not the only important improvement. These robots also reduce human error, which impacts the quality of the product. Computers don’t get tired and are more accurate, resulting in a more uniform manufacturing process. A better quality product that a company can not only manufacture in less time but also more efficiently, is all thanks to the computers and their use in the manufacturing process. This is the importance of computer in businesses worldwide.

Small Businesses: Computers have also enabled small businesses, which cannot hire a lot of people, to do a variety of tasks. This is where technology shines. Since it is so cost-effective and has a variety of features, it helps small businesses focus on delivering the goods or services without worrying about spending a lot of money on tasks that would otherwise cost a lot. Thanks to social media and free graphic designing software, a great marketing campaign is only just one good idea away - barely any money is required.

Specialised programs and software allow small business owners to do a particular task on their own, rather than hiring another person. For example, there is a lot of free and easy-to-use website designing software with ready-to-edit templates that can make a great website - this eradicates the need for a separate website designer.

User Experience: Computers have not only improved businesses with their efficiency, variety, and value but have also helped consumers. A very integral part of running a business is connecting with the customer, and computers have made it easy for customers to connect with businesses, and vice versa. With the internet, our world has become a much smaller place, It is easy and convenient to do international business, look and read about a company, visit their website, page, or online store, and do business with them without stepping outside. A renowned Indian company Tata Consultancy Services (TCS) is providing certified computer applications for business free of cost. This gives the customers a much better experience and a wide variety of choices, but it also helps the business connect with more customers, helping them expand their business and not being limited by factors like geographical location, thus, a win-win situation for both.

Consumers also get a better insight and can form a much better connection and relationship with the business. It also helps businesses to connect with other businesses for symbiotic growth. Online marketplaces like Amazon and eBay are perfect examples of this.

The most crucial point is that computers have become an integral part of every step of a business, and have streamlined the process, and even improved it from research and development to manufacturing, to packaging and delivery, and even after sales and communication with consumers. Computers have improved all these steps and made the whole process a lot more efficient.

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Conclusion

Computers have also opened a lot of avenues and new business opportunities for a lot of people and businesses. Not only hardware sales, but also software development has been pushed and improved, and businesses have gained a lot of profit thanks to this new emerging market. Companies like Microsoft and Amazon exist, thanks to the existence of computers. Not just that, computers have made it easier for people to gather the skills they need for handling computers in workplaces and getting the best out of them. You don’t have to necessarily spend years doing BCA Computer Application or MCA (Master of Computer Application) but simply go for online computer certification courses and computer application courses which will efficiently hone your computer skills, thanks to computers. We hope that after reading this article, the candidates have understood the importance of computer application in business.

Frequently Asked Question (FAQs)

1. How is social media a big factor in communication?

Social media is a big factor in communication - a business which doesn’t communicate with its audience cannot be successful. Almost every brand, every company has a social media account, whether it is on just one platform or all of them. Again, social media requires the use of computers.

2. Why is data management important?

There are several softwares for data management where all your stuff stays in the same place, and can be found with just a couple clicks.

3. What are we supposed to do in researching?

Research can include a lot of stuff like industry trends, patents, trademarks, potential clients and competitors via search engines and proprietary databases.

4. How does Blockchain help in finance?

Blockchain can also help with faster and cheaper payment options. It is especially beneficial for international transactions as the transaction fees are very less.

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Questions related to Computer Applications

Have a question related to Computer Applications ?

Hello,


If you're planning to pursue MCA after completing B.Com Computer Applications, the duration of the MCA program is generally three years. It's a great choice if you want to study deeper into the field of computer applications and gain specialized knowledge in areas like software development, database management, and computer networks. MCA can open up various career opportunities in the IT industry.


Hope this helps,

Thank you

Greetings!

Yes, you can pursue BCA with a background and commerce and computer applications with a specialisation intelligence. Many universities offer specialized courses or electives in AI within their BCA programs, allowing students to combine their existing knowledge with AI skills.

There are not many universities and colleges in Bangalore which offer admission to the master of computer application after Bachelor of Commerce computer application. But You can apply for admission to master of computer application at Christ University after completing bachelor of Commerce computer application. You need to secure at least 50% marks in the aggregate of graduation examinations. Must have also studied business mathematics in your Bachelor of Commerce or 10 + 2 class level for being fully eligible for Christ university master of computer application.



Hello!

B.Com (Computer Applications) is a 3-year undergraduate course in the field of commerce which also includes software technology application and computer systems in its curriculum. In this program, students are taught the basics of Commerce like accountancy, macroeconomics along with the basics of computer language, computer applications in business, etc.

Whereas BCA is a three year undergraduate programme in the field of computer science and information technology. This course is basically designed for those students who possess aptitude skills and wish to make learn various prospects of computer applications such as networking, application development, database management, system security, etc.

Hope this answers your query.

Hello!

NIMCET is the gateway to admission into M.C.A. T he eligibility criteria of NIMCET is that candidates should be Indian and they must be graduates in Science/Computer Application/ IT/ CA/ Technology or Engineering, with at least 60% marks or 6.5 CGPA. For SC/ST it is 55% or 6.0 CGPA.

Since you're graduate in commerce, you're not eligible for this exam.


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A multimedia specialist is a media professional who creates, audio, videos, graphic image files, computer animations for multimedia applications. He or she is responsible for planning, producing, and maintaining websites and applications. 

2 Jobs Available
Welding Engineer

Welding Engineer Job Description: A Welding Engineer work involves managing welding projects and supervising welding teams. He or she is responsible for reviewing welding procedures, processes and documentation. A career as Welding Engineer involves conducting failure analyses and causes on welding issues. 

5 Jobs Available
QA Manager
4 Jobs Available
Quality Controller

A quality controller plays a crucial role in an organisation. He or she is responsible for performing quality checks on manufactured products. He or she identifies the defects in a product and rejects the product. 

A quality controller records detailed information about products with defects and sends it to the supervisor or plant manager to take necessary actions to improve the production process.

3 Jobs Available
Production Manager
3 Jobs Available
Product Manager

A Product Manager is a professional responsible for product planning and marketing. He or she manages the product throughout the Product Life Cycle, gathering and prioritising the product. A product manager job description includes defining the product vision and working closely with team members of other departments to deliver winning products.  

3 Jobs Available
QA Lead

A QA Lead is in charge of the QA Team. The role of QA Lead comes with the responsibility of assessing services and products in order to determine that he or she meets the quality standards. He or she develops, implements and manages test plans. 

2 Jobs Available
Structural Engineer

A Structural Engineer designs buildings, bridges, and other related structures. He or she analyzes the structures and makes sure the structures are strong enough to be used by the people. A career as a Structural Engineer requires working in the construction process. It comes under the civil engineering discipline. A Structure Engineer creates structural models with the help of computer-aided design software. 

2 Jobs Available
Process Development Engineer

The Process Development Engineers design, implement, manufacture, mine, and other production systems using technical knowledge and expertise in the industry. They use computer modeling software to test technologies and machinery. An individual who is opting career as Process Development Engineer is responsible for developing cost-effective and efficient processes. They also monitor the production process and ensure it functions smoothly and efficiently.

2 Jobs Available
QA Manager
4 Jobs Available
AWS Solution Architect

An AWS Solution Architect is someone who specializes in developing and implementing cloud computing systems. He or she has a good understanding of the various aspects of cloud computing and can confidently deploy and manage their systems. He or she troubleshoots the issues and evaluates the risk from the third party. 

4 Jobs Available
Azure Administrator

An Azure Administrator is a professional responsible for implementing, monitoring, and maintaining Azure Solutions. He or she manages cloud infrastructure service instances and various cloud servers as well as sets up public and private cloud systems. 

4 Jobs Available
Computer Programmer

Careers in computer programming primarily refer to the systematic act of writing code and moreover include wider computer science areas. The word 'programmer' or 'coder' has entered into practice with the growing number of newly self-taught tech enthusiasts. Computer programming careers involve the use of designs created by software developers and engineers and transforming them into commands that can be implemented by computers. These commands result in regular usage of social media sites, word-processing applications and browsers.

3 Jobs Available
Product Manager

A Product Manager is a professional responsible for product planning and marketing. He or she manages the product throughout the Product Life Cycle, gathering and prioritising the product. A product manager job description includes defining the product vision and working closely with team members of other departments to deliver winning products.  

3 Jobs Available
Information Security Manager

Individuals in the information security manager career path involves in overseeing and controlling all aspects of computer security. The IT security manager job description includes planning and carrying out security measures to protect the business data and information from corruption, theft, unauthorised access, and deliberate attack 

3 Jobs Available
ITSM Manager
3 Jobs Available
Automation Test Engineer

An Automation Test Engineer job involves executing automated test scripts. He or she identifies the project’s problems and troubleshoots them. The role involves documenting the defect using management tools. He or she works with the application team in order to resolve any issues arising during the testing process. 

2 Jobs Available
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