These are the things which you have to take care while you are going for any meeting:

• Schedule the meeting.
• Post and send out agenda.
• Circulate supporting information.
• Make room arrangements.
• Clarify purpose and aims. A clearly stated purpose or aim describes the key decisions that must be made or actions that must occur at the meeting.
• Create an agenda.
• Have a definite time limit.

I hope my answer helps. All the very best for your future endeavors!