Career as Event Manager

In the career as an event manager, one is in charge of planning, organising, and executing all types and sizes of events such as musical concerts, food festivals and many more. The event manager meets the clients to assess their needs and determine the purpose of an event. After gathering the purpose of an event the event manager meets with the organisers, vendors and other event specialists to develop an agenda. The event manager works within the budgetary limitations of the clients. There are several departments in the field of event management where a person can work and gain expertise.

Monitoring

Monitor all project development procedures and oversee all projects from the scratch level to the final execution. Monitoring and assessment is often used to evaluate the project, organizational program performance. The main objective of the auditing and event management practice seems to be to methodically recognize the elements of services and information, database and report selected analyse trends as developments.

Implementing

Implement and establish effective strategies for every event and they also recruit people who all are involved in the event to make it a success. They even communicate with officials in order to execute the events successfully. Event managers have to start executing to turn their business ideas into practice. Then they must perform advanced research on a specific market, implement a better method, write a marketing strategy, have the perfect place, and also employees to implement the ideas.

Managing logistics

They are responsible for choosing a suitable supplier for events and recruit and manage on-site production teams. They previously make plans before the presentation while meeting the clients. Logistics management is an aspect of supply chain management that would be used to achieve customer satisfaction by preparing, monitoring, and enforcing the efficient transportation and storage of relevant information, products, and services to make a project more successful.

Negotiation

Event managers need to negotiate with the clients and as well as the vendors. Not only negotiation but also they should create feedback surveys for the event. All in all, we can say that this is a profession where the manager can not just sit and supervise the juniors but also need to look after each and every task personally.  

There are several types of event managers depending on their roles and responsibilities. Here we have described  some of the job opportunities available in the career as event manager: 

Meeting Planner: A meeting planner is someone who coordinates all aspects of professional meetings. The meeting planner decides meeting locations, arrange transportation and other details to complete a meeting successfully. Working to promote the conference, and trade show facilities by carrying out activities like consulting with technical and business associations, and generating brochures as well as other publications. 

Retail Events Representative: Retail Events Representative connect one-on-one with customers in a retail or event setting; to make them aware of the features and use of all products and services. Retail Events Representative receives instruction, guidance, and directions for the management. 

Event Coordinator: Event coordinator is responsible for planning everything starting from weddings to big trade shows. The event coordinator meets with clients to work out event details and plan with the clients and their teams. Event Coordinators are responsible for the overall management of event planning.

Senior Event Planner: A senior event planner is responsible for the planning, development, and execution of various customer engagement activities. It is this role that is responsible for the preparation, execution, and organization of extremely complex conferences and seminars on-site. It may involve considerable travel, evenings, and weekends. An individual in this position may oversee event planners and may develop new educational activities.

Event Analyst: An event analyst is responsible for responding to the IT operational activities that arise from system and service monitoring. Conduct quantitative data analysis to assess events as required. Development of research processes and programs, such as the development of online and face-to-face surveys and audience counting with the research team of events, appropriate external suppliers, and other external parties.

Also read - Careers as a public relations executive

Working as an event manager can be considered as a hugely demanded and stressful job. In the career as event manager, individuals work in different settings like in offices, clients/event locations. Event managers work in offices to perform their administrative duties such as scheduling client meetings, reserving event locations and booking hotels. For instance, if the event managers are working on large events such as film screening, an annual conference, regional fair event managers are required to travel to the client’s location to gather details of the event. In the career as event manager, individuals work both in indoors and outdoors settings; mostly working outside in the client’s location.

Does Event Manager require travelling?

Likely

In the career as an event manager, individuals work in both indoor and outdoor settings. Event managers working in offices mostly prepare schedules or plans that would be used in the upcoming events. Their office works might include planning the scope of the event, including time, location, program, and cost involved. Basically event managers do the paperwork when in office. The major part of their job requires immense travelling. They need to regularly meet the clients in order to understand the requirements of the clients. Along with discussing the plans with clients event managers often travel to event sites to check the progress of the work.

Employment Shifts

Full Time, Part Time, Hourly Basis, On Call, Work From Home

This profession has diverse employment shifts if compared to other professions. In the career as event manager, individuals can work full time, part-time, hourly basis, on-call, and work from home shifts. Professionals are hired in both full time and part-time according to the requirement of the company.

Employment Nature

Contractual, Permanent

The nature of employment for the career as event manager is both contractual and permanent. The role of an employee totally depends on the employer as they hire employees catering to their needs. Some freelancers might opt for a contractual or hourly basis employment to earn more money.

Work Place

Office, client locations, event locations

In their career as an event manager, individuals work in both indoor and outdoor settings. They work in different settings like in offices, clients/event locations.

Presence in Geographical Area

Rural, Semi-urban, Urban

Urban areas can be considered as the core of event management industries. Metrocities can be considered as hubs as they fulfill both the requirements of education and jobs for this career. 

Time Pressure

Likely

In the career as event manager, individuals are most likely to face time pressure during their job. There are occasions when they’re required to arrange an event at last minute notice which results in intense time pressure and a tightly packed schedule. Even if the event has been preplanned, ending hours are quite stressful and involve a lot of time pressure.

Overtime Details

The job is filled with tight schedules, networking events, and product launches. Typically, in the career as event manager, individuals work for nine hours per day. But depending on the deadlines and current situation, they might be required to work overtime. During busy periods and urgency, they are required to put up some extra hours to the work.

Weekly Hours of Work

Min 15 Hours

There are no specific hours of work on a regular basis in the career as event manager. They usually work three to four hours a day on a regular basis. However, during the event they work for a longer period of time.

Communication Skills: Good communication skills are essential in improving efficiency as it adversely benefits the worker's actions and even how they function in the career as a career as an nt manager. Ineffective communication skills may impact employee performance, as the person could not provide sufficient data to perform a task assigned to them. Communication skill is one of the most important aspects of being an effective event manager. In order for an event to be successful, communication must be delivered in an efficient and powerful way by the event manager. Event managers need to listen to clients and plan events according to their needs. 

Interpersonal Management: Interpersonal competencies are the communication skills that computers use to interact with everyone. They involve interacting, developing, and maintaining relationships with each other in the career as event manager. An event manager has to work with a team in order to ensure a successful event. Event managers should have the ability to communicate without any issues. Understanding the requirements of clients and then finding ways to fulfil those are the most important parts of event management.  

Flexibility: Enabling workers to work easily will improve employee productivity and decrease anxiety levels. A wonderful work-life balance develops job motivation and commitment, which can boost productivity in the career as an event manager. Providing complete insurance of family and sick leave might also encourage young potential employees. Nothing is fixed when organising events as things can change at any point in time. Hence, an event manager should be flexible to take these changes and work accordingly. 

 Creativity: Creativity encourages workers to co-operate in their career as an event manager. They seek colleagues for their feedback as they have new ideas. Creative thinking promotes teamwork by arrangement, and that was the most valuable benefit of providing a work atmosphere where innovative thinking can actually happen. Event management requires an event manager to do things differently with innovation and creativity. The problem and challenges are not an issue for event managers as they need to come up with creative and innovative ideas to solve the problems.  

 Leadership Skills: Leadership techniques can make business inspire their workers and influence them, and create motivation for workers in the career as event manager. Acknowledgment, strong performance reviews, and empowering employees with the knowledge and equipment they would need excel are major elements that motivate the employees. They develop their people's abilities and talents and build a team that really are dedicated to a shared objective. In order to be successful in life event managers should possess this skill. Leadership skill helps event managers in guiding the team towards the end goal and making the events successful. 

 Organisational Skills: Organisational competencies can actually maintain things straight in the career as event manager. They find things simple to manage the massive amount of work, schedule, and documents. Organizing oneself will also reduce the mess on the workspace so that you can be much more productive in the workplace. Everything in an event has to be perfectly planned so that each step of the event goes off smoothly. The event manager needs to be organised in preparing and planning an event. Arranging and coordinating with people is an important part of event planning which requires organisation. 

Problem-Solving Ability: Event management at a glance looks to be quite simple but in reality, it is a very difficult task to be a part of the career as event manager. Problem-solving is beneficial to individuals and companies as it helps us to exercise the power of the environment. Problem-solving does provide us all with a method to recognise such small details, start by pointing out why they are damaged and recognize a course of action to repair them. blem-solving skills help an event manager to understand the root cause of the problem and solve it within the time frame to complete an event at a high note. 

Energetic: A positive energy helps you cope effectively in exhausting work environments in the career as event manager. Energetic behaviour help strengthen the current workplace environment that helps determine the morale, productivity, and ability to build a group of employees. Energy where one considers a purpose for living and smiling. Events managers need to be full of energy and passion in order to host a successful event. The event manager needs to showcase some positive signs to the other staff so that they can also learn and make the best out of it.

Negotiation Skills: Negotiation skills in business are essential for both casual everyday interactions and formal agreements, like negotiating terms of the agreement, lease, service delivery as well as other employment agreements. Good negotiations contribute greatly to business performance because they are making them produce better communications in the career as event manager. Negotiation skills are important in both formal and informal day to day interactions. It is one of the important skills that an event manager should possess as this ability to negotiate with the suppliers from a variety of industry sectors to ensure the clients receives a good value of their money. 

We have mentioned below certification courses offered in the field of event management. Aspiring individuals may opt for these courses to upgrade their skills.

Following are some job titles in event management. We have provided below event manager job description with varying titles depending on the industry and career progression. 

Event Coordinator: An event coordinator makes enormous efforts to avoid any mismanagement due to a lack of coordination. He or she puts together events and everything whether it is meeting with clients or cleaning of the venue. An event coordinator’s work responsibilities include preparing budgets, scouting, and booking locations. He or she conducts press outreach, lines up sponsors and celebrity guests, securing food and drinks, overseeing support staff such as florists, caterers, and DJs. He or she assists event planners and event coordinators. 

Associate Event Manager: After successfully completing the required courses the students are hired at the associate positions in the beginning. This is the first level of entry as students start their career in event management. In this phase, the associate event planner works under the supervision of seniors to get a basic knowledge of how things work in the real world. 

Event Manager: An event manager is responsible for planning, organizing, and executing various types and sizes of events such as food festivals, commercial events, musical concerts, and conventions. An event manager meets with clients, assesses their needs, and determines the objective of the event. Event managers then meet organizers, vendors, and other specialists as per their requirements and to set up an agenda. Event managers are also responsible for managing the finance.

Event Organiser: Event organizers hold the key responsibility of planning and coordinating events. The size and type of event may vary depending on the company. The events may be large or similar to the Chelsea flower show or it may be as smaller that may happen within a museum.

Event management is the application of creative ideas to plan huge events such as festivals, conferences, ceremonies, weddings, formal parties, concerts and many more. The process of planning and coordinating the event is usually referred to as event planning. The event manager is the person responsible for planning and execution of the event. Event managers are the people responsible for planning and organising promotional, business, and social events. They organise a range of events, ensuring the audience is engaged and the message of the event is delivered properly. Events play an important role in the success of a brand or organisation. Career progression in this field is at a bit slower rate. The percentage of salary hike is definitely present in every level of the profession. 

Last but not the least after successfully completing event management courses students have a good option to start a start-up of their own. With the rapid growth of population the demand for event planners would rise in future.  So taking this as a career would definitely help students to boom in future.